Schedule:

• 20 hours per week
• Monday to Friday; 12 PM to 4 PM Reno, NV

Client Timezone: Pacific Time Zone

Client Overview

Join a dynamic entrepreneur who operates both in the tech industry and runs a successful chain of coffee shops that combine coffee culture with gaming and comics. This innovative business creates unique spaces where customers can enjoy quality coffee while reading comics, purchasing collectibles like Pokemon cards and Funko Pops, and playing board games with friends. You’ll be supporting someone who values efficiency and organization across multiple ventures, and your contributions will directly impact the success of both their corporate responsibilities and their distinctive retail businesses. This is an excellent opportunity for an experienced administrative professional to make a meaningful difference in a fast-paced, multi-faceted business environment.

Job Description

We’re seeking an experienced virtual Office Assistant to support a busy entrepreneur managing both corporate tech responsibilities and a thriving coffee shop chain. This role offers the perfect blend of traditional administrative support and modern business operations, where you’ll help streamline processes across multiple business ventures. You’ll be working with cutting-edge tools and platforms while supporting someone who understands the value of delegation and efficient operations. Your work will directly contribute to removing administrative burdens so the business owner can focus on strategic growth and innovation. This position offers variety, growth potential, and the satisfaction of supporting both corporate excellence and creative retail ventures.

Responsibilities

• Complete and submit expense reports and quarterly financial documentation with accuracy and timeliness
• Manage email communications across multiple platforms including Slack and Discord
• Handle comprehensive calendar scheduling and management across various business operations
• Conduct thorough research tasks to support informed business decisions
• Organize and maintain digital files and documentation systems
• Assist with general office duties and paperwork organization
• Support administrative tasks for both corporate responsibilities and coffee shop operations
• Communicate effectively via email and modern messaging platforms
• Coordinate between different business functions to ensure smooth operations

Requirements

• Minimum 4 years of proven experience in administrative assistant roles in a virtual setting
• Strong proficiency in Google Workspace (Google Docs, Google Calendar, Google Drive)
• Experience with modern communication platforms like Slack and Discord
• Familiarity with project management tools such as ClickUp
• Excellent research capabilities and strong written communication skills
• Basic numerical competency for expense reporting (advanced math skills not required)
• Ability to work independently and effectively manage multiple priorities
• Outstanding organizational skills and meticulous attention to detail
• Comfortable working with remote access software and password management tools like LastPass
• Adaptable to working across different business contexts and requirements
• Self-motivated with strong time management skills

Independent Contractor Perks

• Permanent work-from-home
• Immediate hiring
• Steady freelance job