Job Overview

Are you a highly organized professional who thrives on bringing structure to a fast-paced environment? Our client is looking for a proactive Virtual Assistant to partner with the owner of a thriving Sydney-based construction business, helping to clear the administrative roadblocks that slow down daily operations. In this exciting role, you will be the ultimate gatekeeper of the inbox, the vital bridge between the on-site crew and the office, and a key player in migrating the business to modern project management software.

Your work will directly impact the company's growth by freeing up the owner to focus on high-value estimating and site management without worrying about the back office. If you love creating systems, organizing chaos, and making a tangible difference in a growing trade business, this role is perfect for you.

Schedule: Monday - Friday, 8:00 AM - 5:00 PM Sydney Time, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Triage and manage a high-volume email inbox daily, categorizing urgent items and drafting responses to routine client inquiries within 24 hours.
• Prepare daily priority lists, meeting agendas, and organize digital documents so the business owner can immediately focus on deep work.
• Update job cost tracking, log project variations, and consolidate site diary entries from the on-site team using Google Sheets.
• Ensure material orders and subcontractor invoices are accurately logged daily alongside Xero and Dext.
• Spearhead the research, setup, configuration, and data migration for new construction project management software.
• Create and maintain comprehensive Standard Operating Procedures (SOPs) using screen recordings to build a centralized company knowledge base.

Requirements

• Proven experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator, ideally within the construction, building, or trades industry.
• Strong proficiency in Google Workspace (Google Sheets, Docs) and familiarity with financial data entry tools like Xero and Dext.
• Exceptional inbox management skills with the ability to triage, prioritize, and respond to communications professionally.
• Tech-savvy with the ability to learn quickly, implement new software, and migrate data to modern project management platforms.
• Experience creating Standard Operating Procedures (SOPs) and documenting administrative workflows.
• Highly organized and proactive, with the ability to act as a gatekeeper and anticipate the needs of a time-poor business owner.

Additional Expectations

• Proactively anticipate the owner's needs to minimize their daily administrative burden and avoid giving them extra 'homework'.
• Maintain a high level of accuracy and attention to detail when handling project variations and job cost tracking.
• Comfortably and professionally bridge the communication gap between on-site foremen and the administrative office.
• Demonstrate patience and persistence when organizing rough notes and on-site updates into clean, readable, and actionable formats.

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official social media platforms; Facebook, LinkedIn, TikTok, TikTok LATAM, Instagram LATAM