Job Overview

Our client is looking for a proactive Operations & Systems Coordinator to support two business owners managing parallel but distinct coaching brands and client bases. In this role, you will ensure client-facing systems and automations function properly, coordinate cross-functionally with marketing and social media specialists, assist with team transitions using existing SOPs, and provide light financial oversight to keep the business running smoothly.

Schedule: Monday - Friday, 9:00 AM - 5:00 PM MST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Manage client scheduling and payment processing through Acuity and Stripe, ensuring a seamless client experience
• Reconcile payments and services on Stripe to maintain accurate financial records
• Perform basic bookkeeping to track revenue and ensure timely payments across all service offerings
• Coordinate and maintain podcast scheduling for both hosts, ensuring guests and logistics are organized
• Maintain and update the GoHighLevel CRM to keep client records and workflows current
• Serve as the central coordination point between the marketing strategist and other team members to ensure tasks are executed on time

Requirements

• Proven experience in an executive assistant or senior administrative role (3–5 years preferred)
• Familiarity with GoHighLevel, Acuity, and Stripe or similar scheduling, CRM, and payment platforms
• Strong organizational and time management skills with the ability to manage competing priorities
• Proactive and self-sufficient with the ability to anticipate needs and take initiative without constant direction
• Professional written and verbal English communication skills
• High level of attention to detail and follow-through

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.