Overview:

Our client is looking for a dedicated Project & Administrative Coordinator (Operations | Delivery)  to provide high-level administrative, coordination, and project support across all phases of operations.

This role is responsible for providing administrative and project coordination support to ensure the smooth execution of client projects and daily team operations. You will manage schedules, prepare proposal presentations, coordinate project timelines, maintain organized documentation, and oversee post-project administrative tasks while ensuring deadlines are met. The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment while working collaboratively with cross-functional teams on Singapore Time (SGT). 

Schedule:

• 9:00 AM - 6:00 PM Singapore Time (SGT) | (40 work hours per week)

• Full-time engagement with an initial 6-month period, potential for extension

Responsibilities:

• Compile inputs and format proposal decks to ensure submission-ready quality for client pitches
• Coordinate internal project timelines and proactively follow up with team members on upcoming deliverables
• Manage meeting agendas, booking of meeting rooms, and scheduling across the team
• Maintain organized filing and documentation systems to ensure project continuity
• Support post-project administration including invoicing, claims submissions, and checklist completion
• Track task deadlines and prompt team members to ensure accountability and on-time delivery

Requirements:

• 2–5 years of experience in administrative support, event coordination, or project assistance
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High level of attention to detail and commitment to accuracy
• Ability to work independently and take initiative in a fast-paced environment
• Comfortable working Singapore Time (SGT)

Scope:

• Pre-project support: proposal compilation, deck formatting, submission checklists
• During-project support: timeline coordination, meeting scheduling, task follow-ups
• Post-project support: invoicing, documentation filing, administrative wrap-up
• Work closely with the core team on a daily basis across all project phases

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.