Job Overview

Our client is looking for a trusted partner to senior executives by managing complex schedules, coordinating meetings, handling confidential communications, and supporting day-to-day business operations. This role goes beyond traditional administrative support—you'll help improve processes, manage projects, and ensure executives can focus on high-impact initiatives. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and discretion.

Schedule: Monday - Friday, 9:00 AM - 6:00 PM Central Time, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Manage executive calendars, appointments, and meeting schedules across multiple time zones
• Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up action items
• Screen, prioritize, and respond to emails and correspondence on behalf of executives when appropriate
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries
• Prepare presentations, reports, spreadsheets, and business documents with accuracy and attention to detail
• Assist with project coordination by tracking deadlines, deliverables, and action items across teams
• Maintain organized digital filing systems and confidential business records
• Support expense reporting, invoice processing, and basic administrative finance tasks as needed
• Conduct online research and compile information to support executive decision-making
• Coordinate company events, leadership meetings, and virtual or in-person conferences
• Communicate professionally with clients, vendors, and internal stakeholders
• Identify opportunities to improve administrative processes and operational efficiency

Requirements

• Previous experience as an Executive Assistant, Senior Administrative Assistant, or similar executive support role
• Strong proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) and/or Microsoft Office Suite
• Comfortable using collaboration tools such as Slack, Microsoft Teams, Zoom, or similar platforms
• Basic to intermediate Excel or Google Sheets skills
• Bonus if you have experience supporting C-level executives
• Bonus if you have experience with project management platforms such as Asana, ClickUp, Monday.com, Trello, or similar tools

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.