Are you a highly organized professional who enjoys keeping operations running smoothly behind the scenes? We are seeking a detail-oriented Executive Assistant & Bookkeeping Specialist to support a busy professional with financial tracking, calendar management, inbox organization, research, and administrative tasks.

In this role, you'll have the opportunity to make a meaningful impact by helping maintain accurate financial records, coordinating schedules, managing important communications, and ensuring day-to-day operations stay organized and efficient. We're looking for someone who thrives in a fast-paced environment, can work independently, and takes pride in delivering accurate, high-quality work.

Schedule

• 2:00 PM–6:00 PM Central Time, Monday–Friday

Responsibilities

• Reconcile and categorize personal financial transactions to maintain accurate bookkeeping records
• Schedule and book personal appointments by making outbound calls and coordinating with the client's calendar
• Manage and organize email inbox to ensure timely follow-ups and a clutter-free workflow
• Conduct preliminary research on legal, regulatory, and general topics as requested
• Perform data entry tasks, including updating employee profiles and maintaining records
• Track receipts and purchases from online accounts such as Amazon for accurate expense categorization

Requirements

• Experience with bookkeeping or financial record-keeping applications
• Proficiency in Google Workspace (Gmail, Google Sheets, Google Docs)
• Strong written and verbal communication skills for professional phone calls and correspondence
• High level of attention to detail and organizational skills
• Ability to work independently and manage multiple tasks within a set timeframe
• Familiarity with HR or data management platforms such as BambooHR is a plus

Scope

• Primary focus on personal bookkeeping with secondary administrative and research support
• Serve as a dedicated resource to free up the client's time for core business operations
• Adapt to evolving task lists and take on new processes as they arise
• Maintain confidentiality when handling personal financial and business information

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.