Schedule: Monday to Friday, 12 PM – 4 PM Brisbane Time
Total Weekly Hours: 20 Hours

 

Our client is  looking for a highly organized and resourceful Administrative Assistant to support multiple small businesses — including a handyman service, coaching business, and pet sitting company (Bark and Roll).

This dynamic role combines general administration (70%) with marketing support (30%), offering variety and the chance to make a real impact across several growing operations. You’ll coordinate schedules, manage communications, process invoices, and keep business systems running smoothly.

 

Responsibilities

• Respond to emails from real estate clients and process work orders via platforms such as Tappy and other real estate systems.
• Schedule jobs for quotes and work orders using ServiceMate, Microsoft 365, and related platforms.
• Handle invoicing for completed jobs (typically processed the morning after job completion).
• If experienced, create and manage social media content across business pages.
• Process monthly invoicing for coaching business clients.
• Coordinate administrative tasks across multiple business operations.
• Manage client communications and maintain organized scheduling systems. 

 

Scope

• Support three business operations: handyman services, coaching, and pet sitting.
• Blend of administrative (70%) and marketing (30%) responsibilities.
• Collaborate directly with the business owners and team members.
• Opportunity for role expansion as the businesses continue to grow.
  

 

Requirements

• Proven experience in administrative or virtual assistant roles.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft 365 and the ability to learn new platforms quickly.
• Familiarity with scheduling and customer management software.
• Excellent written communication for client correspondence.
• Marketing and social media management experience is a plus.

 

Independent Contractor Perks

• Permanent work-from-home setup
• Immediate hiring