Schedule:

• Part-time (minimum 20 hours per week with potential to grow to full-time)
• Flexible scheduling 

Client Timezone: Eastern Time (ET)

Job Description

Step into a pivotal executive assistant role that goes far beyond traditional administrative support. You’ll serve as the trusted right-hand to a successful business owner, managing critical projects, maintaining operational continuity during travel periods, and having the creative freedom to build and optimize business processes. This is a unique opportunity to wear multiple hats in a flexible, growth-oriented environment where you’ll have significant autonomy to execute independently while supporting a project-based business that serves discerning clients. Your role will be essential in ensuring seamless operations, meeting strict client deadlines, and potentially growing into client-facing responsibilities as you demonstrate your capabilities.

Responsibilities

• Provide comprehensive executive support to ensure smooth daily business operations
• Manage multiple client projects simultaneously with strict attention to deadlines and quality standards
• Maintain operational continuity and handle critical tasks during frequent business owner travel
• Coordinate travel arrangements and logistics to support business development activities
• Build, implement, and optimize workflows and business processes to enhance operational efficiency
• Handle sensitive and confidential client information with the highest level of discretion
• Execute diverse tasks independently with minimal supervision while maintaining high standards
• Potentially engage in professional client communications via email and phone as trust develops
• Adapt quickly to changing priorities and business needs in a dynamic environment
• Proactively identify opportunities for process improvements and operational enhancements

Requirements

• Proven experience as an executive assistant with demonstrated excellence in time management and organization
• Strong project management skills with ability to juggle multiple priorities and meet strict deadlines
• Advanced proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar) - this is essential
• Tech-savvy with ability to quickly learn and master new software platforms and business tools
• Excellent written and verbal communication skills suitable for professional client interactions
• Ability to work independently with minimal guidance while maintaining accountability and results
• Creative problem-solving mindset with initiative to improve processes and workflows
• High emotional intelligence and discretion when handling confidential business and client information
• Flexibility and adaptability to thrive in a non-traditional, multi-faceted executive assistant role
• Strong organizational skills with attention to detail and ability to maintain accuracy under pressure
• Reliable internet connection and professional home office setup for remote work success