Schedule:

• 20 hours per week
• Monday to Friday 8am to 12noon

Client Timezone: New Zealand Time (8:00 AM - 12:00 PM)

Client Overview

Join a forward-thinking civil construction enterprise that’s revolutionizing the industry through modern technology and efficient processes. This established company specializes in professional construction projects across New Zealand, utilizing cutting-edge project management and estimation systems. With a strong focus on safety and quality, they maintain the highest industry certifications while delivering exceptional results to their clients.

Job Description

Step into an exciting role as Executive Assistant in a dynamic construction environment where you’ll directly impact business efficiency and growth. This position offers unique exposure to specialized construction management software while working alongside industry professionals. You’ll be instrumental in streamlining operations, enhancing customer communications, and supporting various aspects of project management. The role provides comprehensive training on industry-specific tools and systems, creating an excellent opportunity for professional development in the construction sector.

Responsibilities

• Provide high-level executive support to senior leadership
• Manage and optimize customer communication channels
• Process and organize documentation using Xero accounting software
• Support project estimation and programming using specialized construction management software
• Assist with annual safety certification maintenance and documentation
• Collaborate with the marketing team on various initiatives
• Handle time-sensitive administrative tasks and follow-ups
• Maintain organized digital filing systems
• Support the maintenance of safety compliance documentation
• Coordinate with internal teams to ensure smooth information flow

Requirements

• Excellent English communication skills with professional phone manner
• Experience with Xero accounting software
• Strong organizational abilities and attention to detail
• Proven track record of reliable remote work
• Capability to learn new software systems quickly
• Professional home office setup with stable internet connection
• Outstanding time management and multi-tasking abilities
• Proactive problem-solving approach
• Ability to maintain confidentiality and exercise discretion
• Flexibility to adapt to evolving business needs